Looking for a way to send Auto responses in Gmail with attachments? Auto Reply Pro Add-on for Gmail lets you create customised templates with file attachments which are triggered if any email matches specified condition. And that too not just once but multiple times in sequence order specified. Just makes life simpler and productive for Gmail and Gsuite users.
In the Tutorial below we will guide you about how to create and send Auto Responses in Gmail with attachments.
If you have not installed the Add on yet, then please Click here to install Auto Reply Pro Add-on from Google Marketplace
Need help with How to install the Add-on please click here to read installation tutorial.
a) To get started with setting up auto response rules click the Add / Manage Rules button to open the Auto Reply App in Browser.
b) If you’re logged into multiple Google Accounts in same browser. To access Auto Reply App, please Log out log in to the account as a primary account in which the Add-on is installed and you wish to use. Alternatively, you may Log in to this Account in incognito window / private window in Browser.
c) Please allow pop-ups for Gmail in Browser. Please read Step 2 about how to allow pop-ups in Gmail.
a) In case you notice a Pop up blocked notification, while trying to open dashboard from Gmail.
b) In the address bar, click Pop-up blocked see image below.
c) Click the link for the pop-up you want to see.
d) To always see pop-ups for the site, select Always allow pop-ups and redirects from [site] > Done.
Once you click the Add Auto Reply button, please type a name that helps identify this rules. Like in the below example we are planning to send Auto Response to any emails which contain words like promo , offers, discounts. So, we are giving this rule a name Rule-Discount-Promo, it will help us recall in future what this rule is about. Click next to move to the next step Set Conditions.
You can set multiple conditions which are listed in the section, you can create conditions based on the list or cover complex use cases by adding multiple conditions. Example, you can set if email contains words pomo, offer, discounts but should not be sent to email accounts belonging to specific domains (competitors) or specific email addresses.
Enter the word and click the Add button to add.
Worried for which all emails the Auto Response will be triggered. No need to worry, just click the Test Rule Conditions button. It will show you a preview from last few weeks emails for which the Auto Response would have been sent. If all looks good proceed to next step of setting actions.
You get a choice on how the Auto Response will be sent, will it be Reply to incoming emails or Create new email response.
Now proceed to add the email content that you would like to be sent for incoming emails meeting your set conditions.
You have a choice to further customise the Auto Response to set it to Reply to Sender or Reply to Email for incoming emails or to All the contacts who were in To, cc’ed on this email. Or any email address in the emails body content like in case of Website form submissions. Click to learn on setting up Auto responses by extracting email in message body text.
You can also add Additional recipients by adding their email address as To, Cc, Bcc field.
Or you can remove specific email address or address belonging to specific domains in auto response, who were included in the incoming email.
You also have an option to set custom Reply to email address for Outgoing email response.
Auto Reply Pro allows you to add email attachments to your Auto Response Emails if required. Very helpful if you are looking to attach some Presentation, Brochure or Marketing materials along with your Email content.
– Attachments are Limited to max 10 files and overall size 10MB per email.
– All previously loaded attachments files are also available under your Attachment library, So, you don’t have to upload the attachments again and again.
To insert and upload a file from your device. Click on Insert from Computer Device Button. To access previously uploaded file click Insert from Attachment Library button and choose your file to attach from the list. For this tutorial we will choose to upload a file from our computer.
Next Click Select file from device.
Select the file you wish to upload and click open.
Now Click upload and the file will be uploaded and attached to this email template. Also, the file will now be available under attachment library if you need to attach it to any other email template.
You can see the file name listed under attachments. If you wish to remove it click the “X” icon on the far right side. Repeat the above steps to attach up to 10 files with combined file size not exceeding 10MB.
You may choose to set some extra options like adding a label to Auto Response emails for easy identification or to organise emails. If you haven’t created any labels yet, you can create in Gmail interface and click Reload labels button to choose from the list.
Click the Create Auto Reply button and we are finished setting up our Auto Response with Attachments for Gmail.
From the left side bar menu Please follow the path Auto Reply > My Auto Replies. This should list all the existing Auto Replies you have created and click the three dots icon on the right side next to Auto Reply name. You will get Edit / Remove options.
Auto Reply Pro lets you do more by helping you automate complex workflows. By adding more rules, which are executed in sequence. So, let’s say you have one rule set to respond to incoming emails containing words offers, discounts. You can set one more rule with an entirely different response for emails containing words gift baskets, gift, gift wrap.
By default Google allows you to send only one auto response per day to incoming emails from one contact. But Auto Reply Pro allows you to send multiple auto responses depending on the conditions set. Not just that you can set the Add-ons with different mail send modes ( Run and Send Auto Reply once for each matching rule per thread or for first matching rule per thread Or every time for all incoming mails per thread). Click here to learn more about Setting Mail Send Modes.
Click on Add New Auto Reply in the left menu and enter a name that correlates to the rule. In this case we are naming this rule gift-send as it covers any incoming emails with words gift and gift basket.
Under conditions, please select mail contains any of these words in Mail Message and we will add words gift,gift basket. You may choose to set conditions as per your needs.
Add suitable email content for the Auto Response. Set any other settings as required and explained while setting up the first rule example above. and Click on Create Auto Reply and we are done!
New rule has been added to the list of rules.
Tip: Please keep more complex scenarios up in the order and more common scenarios in the end. As the rules are executed in preference of sequence.
For example if you have a complex condition like email content has words and email is from a specific domain in a rule. Keep that in front of a rule with very generic condition like send auto response if the mail contains a specific word. This will help the Add on to check the conditions in complex to simpler order and increase the chances of sending a very specific and relevant response.
You can click the three dots icon displayed in right far side next to the rule name in each card and choose Change/Order Priority. Click here to read the tutorial on changing Order/Priority.